Personal Assistant & Communications Coordinator HCMC

Applications for this job are open until the deadline of January 6th, '26.

Who Are We?

At Except Integrated Sustainability, we work on cutting-edge sustainability strategies and projects with a diverse, international team of consultants, engineers, designers, and strategists. From research and analysis to strategy development and concept design, we work to support systemic, long-term sustainability transitions for organizations, cities, and industries.

Founded in 1999, Except is a highly experienced social enterprise that applies systems thinking to complex sustainability challenges. We collaborate with private and public clients across sectors, combining multiple disciplines to develop solutions that are realistic, resilient, and future-proof. Learn more about our work and approach at www.except.eco.

In Vietnam, Except has a team of 6 people. We work on strategy and concept design projects and are actively developing ViCo, Vietnam’s first sustainability center. This role plays an important supporting part in both our day-to-day operations and our broader community activities.

The Role

We are looking for a Personal Assistant & Communications Coordinator based in Ho Chi Minh City. This is a senior support role in a small, mission-driven organization.

You will primarily act as a PA to the director Tom Bosschaert, supporting coordination, planning, and light office management. In addition, you will support communication and visibility through social media content and help organize small events and meetings. This role is practical, people-oriented, and central to keeping our small system running smoothly.

This position is for 4 days (32 hours) per week, with flexible working hours and a hybrid work setup (work from home and on location in Saigon).

Key Responsibilities

• Supporting Tom and theteam through calendar management, meeting coordination, and follow-ups
• Providing PA support, including travel planning and visit preparation
• Handling light office and administrative coordination for a small team
• Supporting communication with partners and collaborators
• Creating and scheduling social media posts based on ongoing work and events
• Helping organize small meetings, gatherings, and community events

We seek a proactive individual who:

• Is passionate about sustainability and systemic change.
• Has 5–7+ years of experience in a PA, office coordination, or similar support role
• Is fluent in Vietnamese and professional-level English (spoken and written)
• Is organized, dependable, and comfortable working independently
• Is motivated by purpose-driven work and long-term impact
• Brings a calm, proactive, and responsible working style

What We Offer

• A 4-day work week (32 hours) with flexible hours
• Hybrid working: from home and on location in Ho Chi Minh City
• A monthly gross salary range of 18–24 million VND, depending on experience
• A supportive, trust-based working environment
• The opportunity to contribute to a mission-driven social enterprise

How to Apply

If you believe you are the right fit for this role, please send your application to us at work@except.nl, including a CV and 1 A4 motivation letter in English. On this page you can find some more details on what it means to work with Except. We look forward to hearing from you.