Vacancy: Executive Assistant Vietnam

Who Are We?

At Except Integrated Sustainability, we work on cutting edge sustainability strategies and projects with our diverse team of consultants, engineers, designers and managers. From advising and researching to developing strategies, we aim to sustainably transform businesses, cities, and industries.

Since 1999, our small but diverse team has been pushing the boundaries of sustainable development. We collaborate with private and public clients, utilizing over a dozen disciplines to unearth future-proof, resilient solutions that are both realistic and achievable. Our approach applies to projects as diverse as the built environment, corporate strategy, supply chain optimization, education, and industry. Learn more about our innovative methods and impact by visiting www.except.eco.

In Vietnam, Except has a team of 4 people, working on delivering strategy and concept design services. We are also developing the first sustainability center in Vietnam, called ViCo, for which this role will be important.

The Role

We have been active in Vietnam since 2020, and hope to grow our network, partnerships and activities. We're looking for an Executive Assistant in Ho Chi Minh City – someone who's not just looking for a job, but a purpose. This role supports Except in Vietnam in general, as well as the development of the ViCo sustainability center and its board.

You'll manage administrative tasks, foster meaningful relationships, help coordinate the Vietnam team, organize events, and support our Director from the Netherlands during visits. Your role is central to our growth in Vietnam, blending innovation, sustainability, and personal development.

This job is for 4 days/ 32 hours per week, flexible work hours, hybrid work from home and on location in Saigon.

Key Responsibilities:

• Be the warm and enthusiastic face of Except, managing relationships that matter with clients and partners.
• Handling office management duties, including setting meetings, managing calendars and appointments,
• Organizing events for Except and the ViCo partner network.
• Representing Except at events, capturing moments through photography.
• Managing light administrative tasks, some invoices, payments.
• Crafting occasional social media posts to engage our community.
• Arranging travel and coordinating events and business meetings for our Director and staff.
• Bring a proactive, detail-oriented approach to every task, big or small.

We seek a proactive individual who:

• Is passionate about sustainability and systemic change.
• Eager to learn, grow, and take on new challenges.
• Is based in HCMC and fluent in Vietnamese.
• Proficient in English, written and verbal.
• With strong organizational skills.
• Can handle computers well, and comfortable communicating online.
• Professional yet personable, embodying our mission.
• Has responsibility and self-management skills: Working from home and on-the-go is the norm with us, we do not have a fixed office in Vietnam.

Why Join Except?

• Be part of a globally impactful organization.
• Embrace opportunities for professional growth and learning.
• Join a team where sustainability is not just a goal, but a way of life.
• Flexibility, personal support, and room to grow.

Qualifications

• Proficiency in English, both spoken and written.
• Strong organizational skills and attention to detail.
• Eagerness to learn, grow, and embody the mission of Except.
• Professional demeanor, with an affinity for our sustainability-driven mission.
• A passion for learning and commitment to sustainability.

What We Offer

• A full-time position, 32 hours per week, flexible, located in Ho Chi Minh City.
• A compensation range of $500-$800 per month, depending on your experience.
• An opportunity to be part of a pioneering team, dedicated to making a real difference in the world.

How to Apply

If you believe you are the right fit for this role, please send your application to us at work@except.nl, including a CV and max 1 A4 motivation letter in English. On this page you can find some more details on what it means to work with Except. We look forward to hearing from you.