Project Coordinator & Office Manager (Medior/Senior)

Who Are We?

Except Integrated Sustainability is at the forefront of creating resilient, sustainable, and vibrant futures through innovative sustainability strategy, urban and landscape design. Our interdisciplinary team of consultants, engineers, designers, and strategists works globally to deliver projects that redefine sustainable development, since 1999. We have been present in Vietnam since 2020. Learn more about our impact and methodology at www.except.eco.

The Role

We are seeking an organized and proactive Medior/Senior Project Coordinator and Office Manager to join our team in Utrecht. This 4-day-per-week role offers flexible working hours, with the option to partly work remotely.

You will play a key role in supporting the EU Cool Neighborhoods Project, focused on reducing heat stress in European cities, coordinating between all stakeholders in that project, and contribute to the overall management and coordination of the office and other ongoing projects (in about a 50%/50% ratio).

This is a broad and dynamic role where you will represent Except in both Dutch and English, facilitating community workshops, communicating with diverse stakeholders, and helping keep the projects as well as the office running smoothly.

We are a small team, therefore we value someone who enjoys working as a generalist, taking initiative, and supporting both project work and the core team. You will be working directly with our senior experts, for Cool Neighborhoods with Eranda Janku, and for office management with our director, Tom Bosschaert.

Key Responsibilities

• Lead project coordination and communication for the EU Cool Neighborhoods project.
• Facilitate community workshops and engage stakeholders.
• Coordinate day-to-day office management, light administrative tasks, and support our Director in his activities.
• Communicate with clients, partners, and the internal team in both Dutch and English.
• Support organizational management across various projects.
• Represent Except at meetings and events, ensuring seamless coordination.

What We're Looking For

• Experience in project coordination and office management (preferably 5+ years).
• Skilled in organizing, facilitating workshops, and managing administrative tasks.
• Excellent communication skills in Dutch and English.
• A generalist who thrives on coordination, communication, and organizing tasks.
• Proactive, responsible, and capable of working independently and as part of a team.
• Affinity with sustainability and a passion for creating a better world.

Why Join Except?

At Except, we are a passionate team working towards creating the foundations for a sustainable society. We offer a flexible and supportive working environment where every voice matters. You will be a key part of a small, interdisciplinary team that values professional growth and the opportunity to take on new challenges.

Read about our mission and working culture here.

What We Offer

• A 4-day work week with flexible working hours.
• Salary indication of €2300-€3200 net/month, including holidays, depending on experience and skill level.
• NS travel card provided.
• To start in October or November 2024
• Opportunities for professional growth and development.
• A dynamic and supportive working environment in Utrecht.

How to Apply

Send your CV and a 1-page motivation letter (in English) to work@except.nl, explaining how your skills and experience align with this role. We look forward to hearing from you!