Trainee PA & Event Management

Who Are We?

At Except Integrated Sustainability, we work on sustainability strategies and projects with a diverse, international team of consultants, engineers, designers, and strategists. From research and analysis to strategy development and concept design, we support systemic, long-term sustainability transitions for organizations, cities, and industries.

Founded in 1999, Except is a social enterprise that applies systems thinking to complex sustainability challenges. We collaborate with private and public clients across sectors, combining multiple disciplines to develop solutions that are realistic, resilient, and future-proof. In Vietnam, our team of six works on strategy and concept design projects and is actively developing ViCo, Vietnam's first sustainability center.

The Role

We are looking for a Trainee PA and Events Coordinator based in Ho Chi Minh City. This is a hands-on trainee position within a small, mission-driven organization, working directly alongside the team.

You will support event coordination, planning, and light office management while gaining practical experience in a professional international environment. You will also contribute to communication and visibility through social media content. The role is practical, people-oriented, and offers a real window into how a purpose-driven consultancy operates day to day.

This position is for 3 days (24 hours) per week, with flexible working hours and a hybrid setup (work from home and on location in Saigon).

Key Responsibilities

• Supporting Minh, Tom and the team through office management, event management, meeting coordination, and follow-ups
• Assisting with PA tasks including travel planning and visit preparation
• Handling light office and administrative coordination for a small team
• Supporting communication with partners and collaborators
• Creating and scheduling social media posts based on ongoing work and events

Who We Are Looking For

We are looking for someone who:

• Has a genuine interest in sustainability and systemic change
• Is currently studying or has recently completed a degree in a relevant field (office management, communications, business, international studies, or similar)
• Is fluent in Vietnamese and has professional-level English (spoken and written)
• Is organized, dependable, and comfortable working with a high degree of autonomy
• Brings a calm, proactive, and responsible working style

Prior experience in coordination, communications, or office support is a plus, though we value attitude and curiosity as much as credentials.

What We Offer

• A 3-day work week (24 hours) with flexible hours
• Hybrid working: from home and on location in Ho Chi Minh City
• A monthly trainee stipend, based on experience and background
• Direct mentorship
• A trust-based working environment in a social enterprise with 25+ years of global impact
• Practical exposure to international sustainability work across organizations, cities, and industries

How to Apply

If this sounds like the right fit, send your application to work@except.nl with a CV and a short motivation letter in English (roughly half an A4) explaining why this role interests you and what you hope to learn. We look forward to hearing from you.